Your laptop
An important device. New colleagues may choose between a blazingly fast Windows/Linux laptop or a beautiful Macbook. You also choose which keyboards, mice, mouse pads, headphones, and other peripherals you use if you don't like the standard equipment (This role can help).
We have set up plug-and-play workstations throughout the office. That way, colleagues can easily sit in all spots, and you don't have to dive under your desk first every workday to untangle all the cords.
You may use your laptop privately. However, there are some rules for laptop usage, and you will find them on the .
Flexible working at the office
Can I work at a location other than the office? Of course, you can! The office is a really nice and cozy place, and you're colleagues are fun to be around, so there is a good reason to be at the office. However, we value maximum freedom in choosing where (and when) we work.
What is not allowed is to work 24x7. You are paid for a certain number of hours. You work that number. No more, no less. Do you work a few extra hours now and then? Fine! You can pick up these hours yourself at other times. You can easily keep track of this yourself online. (also see Time for time),
If you work more hours structurally, then you are doing something wrong, or there is something wrong with your contract 😉
In our office, we have flexible workstations with a standard mouse, keyboard, and height-adjustable desk. Do check out the Workplace Ergonomics. Chairs are often set up for a specific person which regularly causes a chair dance in the morning. If you are tired of your sit-stand desk, you can always plop down in a beanbag.
Please note: We're all about freedom here and trusting people to make their own calls. But, there might be times when we need you in the office, like when a colleague is coming back after being sick for a while, or if someone's not quite hitting the mark and we're helping them get back on track. We'll figure out what works best for each person and the organization individually.
Flexible working station with 2 monitors - One non-functioning monitor?
Some of our flexible working stations have 2 monitors, and for some of these you need an extra driver to get the second monitor to work. These are recognisable by this little box that is attached to the back of the monitor:
You can download the driver (’DisplayLink’: ) here (Mac, Windows, Ubuntu ; look for the heading Drivers & Downloads).
The workspace layout
Choose your spot and go!
Working from home
Working from home can be super handy. Depending on your home situation it can be the perfect place for deep work. But, there is a catch.
We cannot check whether your 'home office’ is suitable for long-term work. It is important that you think of the risks. Little checklist:
- is there enough silence/rest at home?
- is the (sun)light on your screen not disturbing?
- is there an adequate amount of (day)light in the workplace?
- do you have good workplace ergonomics at home?
- a good posture prevents complaints on f.e. your wrist, shoulder and back? See Workplace Ergonomics.
- the right hardware (camera, microphone, headset)?
Did you know that Google Calendar allows you to set your work location?
Meetings
First of all, do you really need a meeting? Alternatives for meetings can be highly beneficial (ref: Asynchronous work ).
For synchronous meetings:
Our meetings are online by default. That’s our ground rule. When all participants who want to join your meeting (e.g., Governance + Tactical) are at the office, you could, of course, jump into a meeting room together. If someone’s working from home, we strive for equality and inclusivity, so please join the meeting online. Another option is to make arrangements with your team to use the Google Meet units in our meeting rooms. You can find them in the Big, Medium and Small Meeting Room. This is an option when some people are working from another location, like home, and are okay with joining the meeting on the big screen via the Google Meet unit. Note that this must be a fair consultation together, that everybody feels okay with having this type of hybrid meeting, and that people do not feel pressured or left out. When meeting in this hybrid setting, pay extra attention to providing your remote working colleagues with a good experience too. Using Google Meet Units is easy as long as you reserve the room through Google Calendar:
- Remote users can join by clicking the link in the invite.
- People in the room can start the meeting by clicking the meeting displayed on the Google Meet Units.
Working from somewhere else (aka workation or temporary or even permanent remote work)
Can I? Yes you can. Details, tips and tricks → Working abroad
Keys and the alarm
You'll receive a keytag and an alarmtag for the office. The keytag is simple: hold it up for the reader and the door will open. If the alarm is on you will know notice that on entering ;)
When the alarm goes off between 19 and 7 Mon-Fri and the whole day on Saturday and Sunday, someone from the security company will come by to check it out, which they will charge for ;)
Visitors
We enjoy showing other people our office. Whether they are former colleagues, clients, the IRS or other guests. But we are ISO-27001 certified and have the safety of colleagues and data in high regard. Therefore, there are a few things you should be aware of when inviting someone. Briefly explained below, there is also a door policy.
Guests should be accompanied by the person who invited them. Sign the guest in at the pole and follow the steps for guests. Give them the guest badge 🎖️; it must be worn throughout the visit. This way other colleagues know who is and is not welcome in the office.
- Tours are possible, we have a beautiful office but make sure other colleagues are not too bothered by it. Taking photos 📷 is possible, but make sure colleagues are not recognizable and ask in advance if they are okay with it.
- Please report in advance in the #office channel that a guest is coming, so everyone is aware. Also indicate how many people are coming then people can choose if they want to come to the office or if it will be too crowded. Do this especially if there will be a tour for children, not everyone can handle this well and then they can prepare or work from home that day.
- You may invite someone to work here in the office, often there is room for this. Treat this the same as other guests
"Your health is our concern"
It sounds like a joke, but we really care 🙂. So check out the Occupational health and safety policy.