As part of our culture and how we work as a self-managing organization, we all have the responsibility to regularly reflect on our work and plan our next step or ambitions for the coming period.
Because every colleague’s work is defined by the roles they energized, this year we are focusing on role evaluations. By evaluating the roles you hold, you can see where your energy is best spent, and how that helps the organization reach its goals.
You can also use the role evaluation as the foundation of looking forward. This helps you identify where you could use more focus or knowledge to grow in your career.
New in 2025/2026 - This has always been a process that is encouraged to do. This year, it is expected and mandatory that all colleagues complete this at least one time per year. It is optional to complete it more than once throughout the year
How does the reflect and grow cycle work?
- Think about how often it fits you to reflect and plan ahead. Would your career benefit from more frequent reflection? Choose between doing this process every 3 months, 6 months, or 12 months.
- Choose a reflect buddy - this is a person who will reflect as often as you, and who you can spar with about your reflection and future plans. You can also hold each other accountable for actually getting this done 💪🏻 Not sure who to work with? The reflect coach can help - send one of us a message!
- Add your reflect and grow page to your personal page in Notion - It is easier for you and other people to find it from your personal page than in the database.
- Each time you are going to reflect and plan, block the time you think you will need in your calendar so you can focus on this.
Time frames for the reflect and grow cycle
⌚ 3 months:
If you want to complete the cycle every 3 months:
- Complete your first reflect and grow cycle sometime between December 1st and January 15th of the following year.
- Complete your second reflect and grow cycle between March 15th and April 15th.
- Complete your third reflect and grow cycle between June 15th and July 15th.
- Complete your fourth reflect and grow cycle between September 15th and October 15th.
⏰ 6 months:
If you want to complete the cycle every 6 months:
- Complete your first reflect and grow cycle sometime between December 1st and January 15th of the following year.
- Complete your second reflect and grow cycle between June 15th and July 15th.
⏳ 12 months
If you want to complete the cycle every 12 months:
- Complete your reflect and grow cycle sometime between December 1st and January 15th of the following year.
Share your reflect and growth cycle with your circle(s)
Part of reflecting and growing is that you take your colleagues on the journey with you. This is a perfect moment to check in with each other as a circle, to see where you are all working towards and how you can help each other get there.
At the beginning of the year, everyone will do their reflect and grow cycle, regardless of how frequently you do this throughout the year. As a circle, plan a time to get together and share your reflections and plans for growth. If you choose to do the reflect and grow cycle more often, of course you can also keep your circle updated throughout the year.
Dates to keep in mind: - The first reflect and grow cycle should be completed by January 15th - Each circle should have their check-in by February 15th
Need some help?
You are responsible for your own personal and professional development, but that doesn’t mean there are no resources to help you! There are several roles you can ask for help as well for the reflecting part as of the growing part.
These are the roles you can ask for help:
Role | How the role can help | Signals to take action |
Reflect coach | Helping colleagues reflect on the work they did and what their future plans are. | Traditionally this is done at the end of the year and beginning of the new year, but if reflection is needed because of major changes, this role could help. |
Job coach | Supporting colleagues who have questions about their job. | If you want low-threshold support in researching your goals. |
Mentor | Facilitating growth in colleagues | When a colleague mentions they want to grow or be mentored in a certain skill. |
Feedback booster | Discuss feedback processes with new teams or circles | When a new circle or team is formed and has started working together. |
Holacracy coach | Advice in how to represent the new vision and work that needs to be done in a holacratic structure. | When there is a clear idea of how things should be organized to get the work done. |
Work organizer coach | Help individual colleagues work structured and efficiently when they start working in new/different roles. | When people start working in roles that are part of the new structure and feel like they need guidance in organizing their work. |
Course organizer | Organizing trainings for teams who want to learn and develop skills | When there is a need for training or courses |
Study stimulator | Facilitating colleagues to use their study budget in a way that helps them expand or change their roles. | If someone needs help with choosing a study or course. Read more |
Reset button | Helping colleagues who are thinking about radically reinventing their careers. | If someone has career doubts and is looking for another job within or outside of the organization. Read more |
Role shift guide | Giving guidance when it comes to moving on to a completely different (set of) role(s). When legal and financial agreements need to be made if there is a major shift of roles. | When a colleague needs help making sure that the roles they want to fill are what is needed in the company, and what steps to take to make sure this is the right (set of) roles for them. |
TMA expert | If you want to explore your talents and motivations through TMA | When a colleague or team wants to look at their talents. |
Value Advisor | If you have questions about the Voys Value Model. Also make sure to read more information here | When you feel that you are structurally doing different work and feel a change is necessary. |
FAQ
Why is there a choice between a 3 months, 6 months or 12 months cycle?
Can you have more then one buddy?
What if i’m very happy with the place of my career at the moment?
Can you skip this?
How does this relate to the old reflection and ambition cycle?
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