![[24E01] <Circle> Outlook meeting notes (NewTemplate)](https://notion.so/icons/telescope_blue.svg){kind=icon}
For every outlook session, make a copy of this template and as the secretary to fill it in throughout the session. Do not also write down the outcomes (those go onto the one page strategic plan) but also the considerations that led to a decision, other ideas that didn’t make it (they might be great inspiration for the next session). It will help with answering the question “Why did we decide that?” in three months.
Circle:
<<replace this link>>
Agenda
- Introduction & Check-in round
- 👀 Looking around, Super circle perspective &
- Check-out & Aftercare
- Create Jamboard
- Accommodate the super circle perspective:
- Add lower circles’ Outlook result to the Looking around, Supercircle perspective section
- any tables? —> change the filter
- Make sure it is current, if not change the template
- Add page link to index
Jamboard template : https://jamboard.google.com/d/1BMR-T4jcO1znfR7GnMOTvyeyXjULW9ucyoERpj8BU5Q/viewer?f=0
Purpose of the circle
1. Introduction & Check-in Round
Introduction
The Circle Lead is responsible for the circle having a strategy. In an Outlook session, circle members can give input. Depending on the need, in an Outlook session we review:
- What is happing around us (e.g. supercircle outlook)
- Why we exist, where we want to go and if our goals/metrics and key thrusts are still in line with that
- What we’ll do next episode
01
Trust good intention all the time
02
Sometimes it is worth it to build on
fledgling ideas and allow them to grow
without challenging them too
prematurely. Respect ideas, issues,
questions.
03
It's okay if you don’t have an answer to
questions right away. Questions can be
deposed for the meantime in the
questions to be answered canvas.
Check-in Round
To land in the here and now:
- Please call out anything that is distracting you (Physical or psychological);
- Say what role you are representing
2. Looking around
Supercircle perspective
The Circle Lead will show the outcome of the super circle outlook
- A mediahouse with an internationally scalable cost effective marketing strategy
- A strong experienced (distributed) workforce where the right people have the right roles.
- A great integrated system for self development including feedback
- A scalable & maintainable service platform and method of building it
- A product that stands out as a relation product instead of a communication product.
- We are one organization under one commercial brand
GCC 2023 One Year Goals |
1. Self-development, career development, team development, and feedback are an integrated part of the Voys Model |
2. Our growth is abroad
a. we know how to define/measure success there
b. we know how Voys Partners are a part of that
c. we standardize the pathway where speed and scalability are the main drivers
d. we keep tuning our (international) marketing and continuously experiment, to maximize the impact of our content and marketing efforts |
3. We increase our system value, and this is reflected in our metrics, behavior and external communication |
4. We become a product organization that is outfitted for change and speed |
5. We keep adding customer value
1. improving the customer journey
2. we excel in supporting bigger customer projects
3. tiered advice
4. proactive support |
It’s possible that there are changes in the world that potentially impact our strategy. This is the moment to share them.
It’s possible that there are observations or major issues that needs to be resolved in the short or medium term because they are keeping us from achieving our goals. This is the moment to share them.
Roadmap
Check if the roadmap has impact for the coming episode if there is no impact, that’s just fine.
3. One Year Goals & Metrics
4. New Projects in the upcoming episode
Project descriptions
Project descriptions and realism checks are optional.
You can also limit yourself to just adding some context (why & why now, line-of-sight) & skip defining, outcomes and metrics in this session
Realism check
5. Celebarations
6. Aftercare
The results of this session are now written down. Now it’s important it’s being used. That’s why the following actions are advised:
- Projects should be worked out one level deeper. This can be done in a separate session
- CL to create Strategic Canvas / OPSP (base template here)
- The Secretary puts the Outlook Pages and/or strategic canvas in the right folder in Notion / Glassfrog.
- The Circle Lead makes sure that all plans and metrics are visible on dashboards, for use in tactical
- Alignment: If your circle has a subcircle, share the outcomes with the subcircle's Circle Leads so they can use it for their Outlook.
Closing round
Each person can share a closing reflection about the meeting. No discussion allowed.