Spending policy

0 to € 5000,-

For expenditures that are below € 5.000 euro lumpsum (at once)  or as an annual commitment, no reasonable time frame needs to be taken into account.

€5.000 to €25.000

For expenditures between € 5.000 and €25.000  lumpsum (at once) or as an annual commitment, article 2.1.3 of the Holacracy constitution comes in.

In short, announce from which role and circle you intend to spend money and give motivation in slack channel #spending.

Every role can object against an intended expenditure or investment. To facilitate clarity please motivate such an objection. You can also ask clarifying questions,

If no role objects within three working days go ahead. If someone escalates, the accountable Circle Lead facilitates a decision.

> €25.000

For expenditures of > €25.000 you need to present a business case. If you need help in creating this business case The investorgator can help.

The business case describes the details of the investment, why it’s a smart thing to do and describes the return on the investment. You can use the database and find a default template for proposals there. When you are done you announce the proposal in the #investments slack channel.

Relevant roles can give feedback to the proposal, which you can either react to, or process in the proposal.

The Investment Council than process the proposal. The council test whether the investment proposal is the best way to spend our funds. They:

• Makes decisions on big investments
• Communicates and documents the outcome

Good to mention: Price negotiations There is a ‘Purchasing Negotiator’ role who has a domain on determining whether and who will be involved in negotiating new contracts or contract extensions that involve >25k or 25k/year. This role is for making Voys more effective in applying negotiations when purchasing.

Check out 💰Investment proposals if you want to submit one!